Privacy policy

Effective Date: 13th August 2025Last Updated: 13th August 2025

1. Introduction

At PM Team Ltd, we are committed to protecting the privacy and personal data of our candidates, clients, and website visitors. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information in accordance with applicable data protection laws, including the UK GDPR and the Data Protection Act 2018.

2. Information We Collect

We may collect and process the following types of personal data:

From Candidates:

• Full name, contact details (email, phone number, address)
• CVs, cover letters, employment history, education, qualifications
• References and background check information
• Right to work documentation (e.g., passport, visa)
• Salary expectations and job preferences

From Clients:

• Company name, contact person’s name and role
• Business contact details
• Job descriptions and hiring criteria

Automatically Collected:

• IP address, browser type, device information
• Website usage data via cookies and analytics tools

3. How We Use Your Information

We use your personal data to:

• Match candidates with suitable job opportunities
• Communicate with candidates and clients
• Facilitate interviews and hiring processes
• Maintain records of placements and interactions
• Improve our services and website functionality
• Comply with legal and regulatory obligations

4. Legal Basis for Processing

We process personal data under the following legal bases:

• Consent: Where you have given clear permission
• Contractual necessity: To fulfill our obligations to you
• Legal obligation: To comply with laws and regulations
• Legitimate interests: For recruitment operations and business development

5. Sharing Your Information

We may share your data with:

• Prospective employers or clients (with your consent)
• Third-party service providers (e.g., CRM systems, payroll processors)
• Legal or regulatory authorities when required
• Professional advisors (e.g., accountants, legal counsel)

We do not sell personal data to third parties.

6. International Transfers

If we transfer your data outside the UK or EEA, we ensure appropriate safeguards are in place, such as standard contractual clauses or adequacy decisions.

7. Data Retention

We retain candidate data for up to 2 years after last contact, unless you request deletion sooner. Client data is retained as long as necessary for business and legal purposes.

8. Your Rights

You have the right to:

• Access your personal data
• Request correction or deletion
• Object to or restrict processing
• Withdraw consent at any time
• Lodge a complaint with the Information Commissioner’s Office (ICO)

9. Data Security

We implement robust security measures to protect your data, including encryption, access controls, and secure servers.

10. Cookies

Our website uses cookies to enhance user experience and analyze traffic. You can manage cookie preferences via your browser settings.

11. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on our website with the updated effective date.

12. Contact Us

If you have questions or wish to exercise your rights, please contact:

📧 Email: adam@pmteamltd.com

📍 Address: C/0 Parallel Accounting, 8 Chairs Avenue, Bristol, BS10 5JD